Bali 2016: Terms and Conditions

Payments, Cancellations and Refunds

Trip Cost and Fees: $4975 for double occupancy accommodations, including airfare from LA or San Francisco, up to $1750*. Single room accommodations may be available for an additional $380 (availability is on a first-come-first-served basis). If you wish to arrange your own flights to and from Bali, the ground-only trip rate is $3225 for double occupancy accommodations.

*If people are coming from too many different locations and we are unable to get a group fare, you may need to prepay your airfare directly with our booking agent, Linda, rather than having that payment included in the installments to Laura. If you end up purchasing your own ticket through Linda, the airfare allocation for this trip, $1750, will be deducted from your final payment to Laura.

Payments: A non-refundable deposit of $1000.00 per person is required at the time of booking. A second non-refundable payment of $1000.00 is due on January 15, 2016. The final payment will be due 75 days before departure, on or before May 1, 2016. If the balance is not paid in full by the due date, we will regard the booking as canceled. Late bookings, after May 1, must be paid in full at the time they are made.

Price Includes: The trip price is based on two persons sharing a twin-bedded room with private bath. Trip cost also includes full breakfast, excursions listed in the itinerary, classes, services of Balinese and USA guide, several orientation and language sessions. The trip price includes land arrangements and air, but a rise in fuel taxes may influence the final price. Ground only, deduct $1750.00. Those doing their own air will be responsible for transfers from airport to hotel and return. If you are flying from a location other than LA or San Francisco, your airfare costs may be greater, and you will pay the difference between our allotment for airfare and your total cost. Not Included: Visa fee ($25) laundry, tips ($30-$50), airport departure tax, ($17), snorkeling Equipment ($20), other meals, not specifically included in itinerary: (meals range from $4-$8 each).

Itinerary: All activities on this tour are subject to change. There may be unique opportunities we can take advantage of: cremation festivities or other rites of passage, temple festivals or purification ceremonies. Participating in one of these opportunities will preclude doing something that’s on the itinerary or change the sequence of activities. Weather may also cause changes to our itinerary. If an activity must be canceled, another similar activity will be substituted. There will be no refunds for any activities participants do not participate in or attend, and anyone who leaves the tour itinerary at any time FOR ANY REASON is on their own.

Cancellations and Refund Policy: The initial $1000 non-refundable deposit will be forfeited in all cases. All airfares, once purchased by Danu Tours on your behalf are non-refundable. For the land portion, a cancellation fee of $2000.00 (this includes your $1000 deposit) will be kept on or after January 15, 2016, when the second payment is due. The final payment for the trip must be made by May 1 2016, 75 days before the date of departure. Any cancellations made on or after this date will result in the loss of all monies received. Exceptions to this cancellation policy cannot be made for any reason, including personal emergencies. Travel insurance is strongly recommended to protect your investment. There will be no refunds for leaving the retreat early or arriving late. Further, there are no refunds for any part of the program that you do not attend or participate in. Although we do our best to avoid this, it may occasionally be necessary for The Writer’s Journey, LLC, or Danu Tours to cancel a retreat due to insufficient registration or any other cause. If a trip is canceled due to low enrollment, you will be notified at least 60 days in advance, and your entire payment will be refunded to you within 14 days after the cancellation. Refund of payments made constitutes full settlement, and releases Laura Davis and The Writer’s Journey, LLC, and Danu Tours from any further liability. In the rare event that the Writer’s Journey, LLC, and Danu Tours must cancel a trip, Laura Davis, The Writer’s Journey, LLC, and Danu Tours are not responsible for any additional expenses incurred, such as non-refundable airline tickets or passport fees.

Trip cancellation and medical evacuation insurance are highly recommended and should be purchased at the time of booking. Our travel agency, Pacific Harbor Travel, has arranged an excellent group travel insurance plan that will provide you with comprehensive coverage and excellent rates with Travel Insured International, a company with an excellent track record paying claims. In the case of a claim, they pay without making you first collect from any other insurance you may have. Group insurance for this package costs $310 for double occupancy and $330 for single occupancy. You can purchase this insurance when you register for the trip or at any time up until final payment. The group insurance covers trip cancellation, trip interruption, trip delay, missed connection, lost baggage and delayed baggage, accident and sickness medical expense and emergency medical evacuation. If your trip cost is in excess of $4975 (double) or $5355 (single) due to extending your trip, altering your itinerary or purchasing your own flights, the travel insurance will have to be increased to cover these additional expenses. You will be responsible for any additional premiums due to these additional expenses.

If you extend your trip and you want to insure the extension you must notify Linda within 21 days of the initial deposit of your extension in order to qualify for pre-existing conditions. You can reach our agent to sign on to the group policy: Linda Schwedock at Pacific Harbor Travel in Santa Cruz, CA at: 1-800-435-9463, 831-427-5000 or by email: linda@pacificharbortravel.com. She is in most weekday business hours, Pacific Time.

Photo Release:

We will photograph group activities for use in brochure/publicity. Please notify us if we are not free to use photographs of you.

ORGANIZER – PARTICIPANT CONTRACT

The Writer’s Journey,LLC, Laura Davis, Karyn Bristol, Danu Tours, Judy Slattum and Made Surya, and other cooperating agencies act only in the capacity of agent for the participation in all matters relating to transportation and/ or all other related travel services and assume no responsibility whatsoever for injury, loss or damage, to person or property in connection with any service, including but not limited to damages resulting directly from: acts of God, detention, annoyance, delays and  expenses arising from quarantine, medical emergencies and evacuation, strikes, thefts, pilferage, force majeure, failure of any means of conveyance to arrive or depart as scheduled, civil disturbances, government restrictions or regulation, discrepancies or change in transit over which it has no control. On advancement of deposit the depositor agrees to be bound by the above recited terms and conditions. Prices subject to change without notice, due to currency fluctuations and/ or other causes.

CANCELLATION FEES AND PENALTIES are defined in the pre-tour information. No partial refund or credits will be given for unused services. The organizer reserves the right to accept, retain, or cancel any prospective or actual member of the tour at any time, at any place, and for any reason, at our discretion. If any participant is removed from the tour, a proportionate refund will be made. Organizer will not reimburse participants for any substitute arrangements they make on their own. Deviations from the pre-paid itinerary are at the participants’ expense.

INSURANCE: WE STRONGLY RECOMMEND YOU PROTECT YOURSELF AND YOUR BAGGAGE WITH A SHORT TERM TRAVELERS INSURANCE POLICY. BAGGAGE IS CARRIED ENTIRELY AT OWNERS RISK; THE WRITER’S JOURNEY, LLC, AND ITS AGENTS AND AFFILIATES ASSUME NO LIABILITY WHATSOEVER FOR DAMAGE, LOSS OR DELAY OF PROPERTY BEYOND OUR CONTROL. TRIP CANCELLATION WILL COVER YOUR LOSSES ON NON-REFUNDABLE AIR AND LAND COSTS OR TRIPS CANCELLED DUE TO ILLNESS.

PAYMENTS: Trip cost is based on a minimum number of ten participants. If the minimum number is not met, The Writer’s Journey, LLC, and Danu Tours reserves the right to cancel the trip or to apply a surcharge to costs. In the case of a trip cancellation, you will receive a full refund. The Writer’s Journey, LLC, is not responsible for any additional expenses incurred, such as nonrefundable airline tickets or passport fees.

RELEASE AND ASSUMPTION OF RISK:

I am aware that during the trip that I am participating in under the arrangements of The Writer’s Journey LLC, and Danu Tours and their agents or associates, certain risks and dangers may occur, including, but not limited to the hazards of hiking, snorkeling, accident or illness, forces of nature and travel by air, automobile, bus, train or other conveyance. I consent to and agree not to hold The Writer’s Journey, LLC, and Danu Tours responsible should any of their suppliers fail to provide the travel services I have purchased.  I, on behalf of my representatives, heirs, successors, and assigns do hereby completely release and forever discharge The Writer’s Journey, LLC, Danu Tours, any affiliate, and their present and former members, principals, contractors, agents, employees, successors, and assigns from all claims, rights, demands, actions, obligations, liabilities, and causes of action of every kind and character, known or unknown, mature or unmatured, which may have now or in the future arising from any act or omission or condition occurring related to the travel services which I have purchased.  The terms hereof shall serve as a release and assumption of risk in addition on behalf of any minors accompanying me. I have read and agreed to these conditions, especially noting the policy on cancellation and refunds on this sheet. I am aware that should I choose not to purchase insurance coverage as put forth under “Insurance:” above, I will be liable for all costs in the case of cancellation, trip delays, damage or loss of baggage and medical emergencies whatsoever. Any controversy or claim arising out of or relating to this Agreement, or the making, performance or interpretation thereof, shall be settled by binding arbitration in Santa Cruz, California, in accordance with the rules of the American Arbitration Association then existing, and judgment on the arbitration award may be entered in any court having jurisdiction over the subject matter of the controversy.

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