Terms and Conditions | Turkey

Please take a moment to thoroughly read the terms and conditions for this trip.

Turkey: A Creative Journey by Land and Sea
with an optional extension to Cappadocia

April 6 - 20, 2025
lauradavis.net/turkey

Because of the complexity of the travel environment and the changing regulations, The Writer’s Journey LLC, Laura Davis, Creative Nature Journeys LLC, Brenda Porter, and their agents, associates, or other cooperating agencies (hereafter "The Writer's Journey LLC" or “TWJ”) strongly recommend that you work directly with a trusted travel agent. Please refer to Travel Insurance section of this document for more information.

Payments, Cancellations and Refunds

Main Trip Cost: $10,800 per person for double occupancy based on two people sharing a twin-bedded room.

Single Supplement: $1,500 for a single occupancy room based on one person in a room (main trip cost + single supplement=total of $12,300) Six singles are available.

Cappadocia Extension Cost: $2,750 per person for double occupancy based on two people sharing a twin-bedded room.

Cappadocia Extension Single Supplement: $275 for a single occupancy room based on one person in a room (Cappadocia extension cost + Cappadocia extension single supplement=total of $3,025)

Roommates: If you register for a double and do not have a roommate in mind, we will try to help you find a roommate. If one cannot be found for you, you will be charged the single supplement fee.

Payment Schedule: A non-refundable deposit of $1,000 USD is due with registration. 50% of the remaining trip cost will be due by October 15, 2024. The final balance will be due by January 15, 2025. Please read the cancellation and refunds section carefully so that you understand the policy.

Size of Trip: This retreat has a minimum of 14 travelers. If the minimum number is not met, you will receive a full refund. The Writer’s Journey LLC will not be responsible for any additional expenses incurred, such as nonrefundable airline tickets or passport fees.

Please do not purchase airline tickets until we have informed you that the minimum number of participants has been met.

Price Includes: The base trip price is based on two persons sharing a room with two twin beds. Six singles are available for an added supplement fee. Trip cost also includes ground transportation from the airport to the first hotel if you arrive for our group transport; all transportation within Turkey, including two domestic flights; all meals, with the exception of two lunches; charming, clean, and comfortable accommodations throughout the trip; all activities described in the itinerary; the services of two guides; writing instruction and sketching/painting instruction; drawing and painting supplies; tips for restaurants on itinerary; pre-tour information; and a copy of Laura's award-winning memoir The Burning of Two Stars.

Not Included: Round trip airfare from your home airport to Istanbul; overnight accommodations en route if necessary for your flight itinerary; two lunches; laundry; additional excursions, snacks and drinks; souvenir shopping; personal phone calls; alcoholic beverages; extra taxis or transit not included in the itinerary; add-on massage or spa treatments beyond what we provide; extra baggage fees for internal flights if your bag weighs more than 33 pounds; airport transfer to our first hotel and from our last hotel if you do not arrive or depart at the time specified by the organizers; tips for drivers and wait staff, house cleaners and hotel staff; personal, medical, and trip cancellation insurance (travel insurance is required for this trip); additional tips for local guides, hotel and other service staff; and anything you're inspired to do that is not included in the itinerary.

Itinerary: All activities on this tour are subject to change. The itinerary may be adjusted due to weather or to take advantage of special events that may occur. No one is obliged to attend any tours, meetings, excursions, or seminars. However, no refunds will be made for any missed activities. If you leave the tour at any time, for any reason, you are fully responsible for your expenses and safety.

Cancellations and Refunds:

The initial $1,000 non-refundable deposit will be forfeited in all cases. A cancellation fee of $4,900 (this includes your initial deposit) will be collected between October 15, 2024 and January 15, 2025. After January 15, there will be no refunds. Exceptions to this cancellation policy cannot be made for any reason, including personal emergencies. After this point, travel insurance will provide your only option for recouping your investment in the trip.

This is an intimate vacation, limited to 18 people, with a minimum of 14. If the minimum number is not met, you will receive a full refund. The Writer’s Journey LLC will not be responsible for any additional expenses incurred, such as nonrefundable airline tickets or passport fees.

Please do not purchase airline tickets until we have informed you that the minimum number of participants has been met.

There will be no refunds for leaving the retreat early or arriving late. Further, there are no refunds for any part of the program that you do not attend or participate in. Although we do our best to avoid this, it may be necessary for The Writer’s Journey LLC to cancel a retreat due to insufficient registration, new travel restrictions, or any other cause. If a trip is canceled due to low enrollment, you will be notified at least 40 days in advance of the trip dates, and your entire payment to The Writers Journey LLC will be refunded to you within 14 days after the cancellation. Refund of payments made constitutes full settlement, and releases Laura Davis, The Writer’s Journey LLC, and their agents from any further liability. In the event that The Writer's Journey LLC must cancel a trip, Laura Davis, The Writer’s Journey LLC, and their agents are not responsible for any additional expenses incurred, such as non-refundable airline tickets, hotel bookings, or passport fees.

Travel Insurance: Travel Insurance is required for this trip. At a minimum, you need insurance to cover the standard $1,000,000 medical evacuation coverage, trip cancellation, trip interruption and trip delay coverage, $100,000 in medical coverage including hospitalization due to infectious diseases, and, if available in your state, coverage that will cover you should you need to quarantine.

The add-on travel insurance offered when you buy your airline tickets will not be sufficient. Nor will the travel policies that may be included in your credit card benefits—these may not be adequate or provide everything you need.

It’s essential that you do your own due diligence because policy provisions vary by company, state, and depend on your age, and sometimes pre-existing conditions. You can have a travel agent arrange for your insurance or you can do your own research—but do your research.

We encourage you to book your flights with our travel planner, Linda Schwedock, so arrival times, departure times, and ground transportation can be coordinated. Our travel planner can also help you if you want to arrive sooner, leave later, or add other destinations into your itinerary. If you need assistance, Linda will be able to help you purchase the required travel insurance for this trip.

Linda is available Monday, Tuesday, Thursday and Friday from 10:00 am until 3 pm Pacific Time:

Linda Schwedock
Pacific Harbor Travel
519 Seabright Ave #201
Santa Cruz, CA 95062

These are some of the questions you’ll want ask regarding travel insurance:

  1. Under what circumstances can I cancel my trip and have it be fully refunded?
  2. (If 70 or older) Do you cover travelers 70 and older?
  3. What about my pre-existing conditions? What do I need to know?
  4. What if I get sick on the trip and need to leave the trip or pay for additional lodging or other costs? What will and won’t be covered?

 Also, important to note:

  • In most instances, insurance MUST be purchased within 10 to 14 days of your first booking date if you want the pre-existing exclusion to be waived.
  • Your initial deposit for this trip is not refundable. After January 15, 2025, the only refunds offered for this trip will be through travel insurance. Trip protection insurance is the best way to protect your investment. Be sure you understand what your insurance will and won’t cover.
  • Be sure to remain flexible with your travel arrangements. You should have the ability to change or cancel your hotel and airline reservations if needed. Special internet deals, promotional airfares, or reservations from discounted online travel engines will not be appropriate.
  • Some companies treat COVID-19 like any other illness, but not all insurance companies do. Some companies exclude coverage for COVID-19—which will not provide adequate coverage for this trip. Please be sure to ask.
  • Cancel-for-any-reason or interrupt-for-any-reason insurance is also available, but it is significantly more expensive.

Authorization and Release for the Use of Photographic Images and Video: I hereby grant to The Writer’s Journey LLC, Laura Davis, Creative Nature Journeys LLC, Brenda Porter, and their agents, officials, representatives, or assigned agencies, including officers, employees, or related personnel both individually and collectively (the “Released Party”) the absolute and irrevocable right and unrestricted permission in respect of photographic portraits, videos or pictures that the Released Party had taken of me (the “Photographic Images”), whether individually or together with one another and/or other individuals and the content of any verbal or written statements made by me and used in connection with such Photographic Images, in the name of the Released Party or otherwise.

I further grant to Released Party the absolute and irrevocable right to use, re-use, publish and re-publish the Photographic Images in whole or in part, individually or in conjunction with other photographic images, and in art, editorials, advertising and trade, or any other purpose whatsoever including, without limitation, the promotion of any websites or brands owned or operated by the Released Party without restriction as to alteration; by any medium or channel including but not limited to television, radio, newspaper or other periodical, Internet, or any other means whether electronic or otherwise; and to use my name, location, profession, and/or any other identifying or potentially identifying information in connection therewith if the Released Party so chooses.

I hereby release and discharge the Released Party from any and all claims and demands arising out of or in connection with the use of the Photographic Images, including without limitation any and all claims for libel, invasion of privacy, or false light, and from any and all liability for damages of whatever kind, which may, at any time, result to me, my heirs, legal representatives, and assigns because of compliance with this Authorization and Release.

This Authorization and Release shall also inure to the benefit of the heirs, legal representatives, licensees, and assigns of the Photographer, as well as the persons for whom s/he took the Photographic Images.

I have read the foregoing and fully understand the contents thereof. This Authorization and Release shall be binding upon me, my heirs, legal representatives, and assigns.

Assumption of All Risks: You acknowledge that you have voluntarily applied to participate in the retreat designated above.  You are voluntarily participating in the retreat with knowledge that travel involves numerous risks and dangers including, but not limited to, a risk of illness, injury or death, which may be caused by: forces of nature, civil unrest, terrorism, road conditions, injuries inflicted by animals, insects, reptiles or plants, trails, hotels, vehicles, boats or other means of conveyance; high altitude accident, accident or illness without access to means of rapid evacuation or the availability of medical supplies; and the lack of adequacy of medical attention once provided. You assume the risk of negligence on the part of The Writer’s Journey LLC, Laura Davis, Creative Nature Journeys LLC, Brenda Porter, and their agents, officials, representatives, or assigned agencies, including officers, employees, teachers, volunteers or other agencies in connection with said retreat.

Release of Liability: AS LAWFUL CONSIDERATION for being permitted by The Writer’s Journey LLC, Laura Davis, Creative Nature Journeys LLC, Brenda Porter, and their agents, officials, representatives, or assigned agencies, including officers, employees, or related personnel both individually and collectively (the “Released Party”) to participate in such retreat and accompanying activities, I hereby agree that I, my heirs, legal representatives or any member of my family will not make a claim against or sue the Released Party for bodily injury, death, emotional trauma or property damage resulting from my participation in the retreat.

The Released Party shall not be liable, directly or indirectly, for bodily injury or property damage for any reason whatsoever, including, but not limited to the following causes: acts of God, pandemics, epidemics, detention, annoyance, weather, quarantines, strikes, civil disturbance, theft, negligence including negligence of the Released Party, default, changes in government regulations, terrorism, war or failure of conveyance to arrive or depart as scheduled.

I therefore release and discharge the Released Party from and against any and all liability arising from my participation in the retreat even though that liability may arise out of negligence or carelessness on the part of The Writer’s Journey, Laura Davis, or their affiliate agents, employees, teachers or volunteers.

If any portion of this agreement is unenforceable, the remaining portions shall remain in full force and effect.  Under no circumstances shall the Released Party be liable to any retreat participant for more than the land cost of the retreat applied for on this document. I waive any charge-back rights and, in the event of dispute, requests for a refund will be made using the procedures described under the “Cancellations and Refunds” section above. All applications are subject to acceptance by the Released Party. Upon acceptance of my application, this agreement shall be deemed to have been entered into at Santa Cruz, California and shall be construed according to the laws of the State of California.  In the unlikely event a legal dispute should arise involving any subject matter whatsoever, I agree that the exclusive venue for any legal action shall be Santa Cruz, Santa Cruz County, California.

You hereby accept all of the above.

PLEASE RETURN TO THE OPEN TAB WITH THE REGISTRATION PAGE TO COMPLETE YOUR REGISTRATION NOW. IT SHOULD STILL BE OPEN IN ANOTHER WINDOW ON YOUR DESKTOP.

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