Covid Policies, RSV, Flu, and Other Contagious Diseases:
Arrive Healthy, Stay Healthy

The Public Health Emergency for COVID-19 declared by the World Health Organization and the US Department of Health and Human Services expired May 11, 2023. And in October 2022, Spain lifted their requirements for tourists to be vaccinated before entering the country. The Writer’s Journey has modified its Covid policies in response to these changes.

Vaccination Requirements: The Writer’s Journey strongly encourages but no longer requires travelers to be vaccinated and boosted for Covid-19 and other communicable diseases such as influenza (flu).

Please note that proof of vaccination, including boosters, may be or become a requirement in some international destinations. Be sure to check travel and entry requirements carefully of any destinations to which you are traveling or passing through, especially if you are not vaccinated. Regional requirements are constantly evolving, often with very little notice, and traveling unvaccinated could cause disruptions to your trip.

The Writer’s Journey will not offer refunds or expense reimbursement to those unable to take part in certain activities due to not meeting local, regional, or international requirements.

Travel Insurance: 

Travel insurance is required for this trip. Be sure to read the fine print on any policy you buy so you know whether (and to what degree) your insurance will cover a Covid-related cancellation. As of October 2023, Travel Insured treats Covid like any other illness. But please do your own due diligence.

If you want pre-existing conditions covered, most insurance companies require that you purchase insurance within ten days or two weeks of paying your initial deposit.

If you can’t join our trip or need to leave early due to illness or injury, trip cancellation insurance will be your only recourse to recoup your travel investment. The Writer’s Journey will not provide refunds should you need to cancel, regardless of the reason, beyond the refund policy outlined in our graduated cancellation policy.

Masking: The Writer’s Journey is a mask-friendly environment. We respect people’s choice in the matter and ask that all travelers do the same.

We ask that all travelers carry an N-95 mask with them at all times in case they are needed.

Pre-Trip Procedures

  • Take extra precautions in the week leading up to the retreat. Mask in public settings. Avoid sick people and large gatherings.
  • Commit to using a N95 or KN95 mask the entire time you’re utilizing any form of shared transportation (shuttles, airports, security lines, flights, trains, buses) while in route to Spain.
  • Let us know if you’ve exhibited any symptoms of illness or have been directly exposed to anyone with Covid or other communicable diseases in the week before departure.
  • Pack a thermometer, fever reducing medication, four home Covid tests, and half a dozen N95 or KN95 masks with you in case there's an outbreak in the group. Bring these things with you.

On Trip Procedures

  • Should you become ill, let one of the trip leaders know. We will evaluate your condition and assess each situation as it arises. We will assist you in accessing medical care as needed.
  • If you become ill with a fever of 101 degrees or higher and/or demonstrate symptoms of respiratory or other contagious illness during our trip, you will be required to isolate from the group until your fever has dropped below 101 for 24 hours and/or your symptoms are steadily improving. We’ll also ask you to take a Covid test.
  • We will inform the group about any contagious illness in our group.
  • If you get sick and need to isolate and don’t have your own room, we’ll support you in finding suitable housing and transportation. If we can’t find nearby accommodations where you can isolate, you may need to leave the trip early.
  • If you plan on making a travel insurance claim to cover illness-related expenses, it is essential that you see a medical doctor and get proper documentation to support your claim while still in Spain. This paperwork will be required by your travel insurance company. Likewise, if you incur additional out-of-pocket costs for housing, meals, or transportation, be sure to keep a running log and get receipts.
  • The Writer’s Journey will not provide refunds or expense reimbursement to those unable to take part in activities due to illness or contagion. Additional expenses accrued for medical care, additional hotel rooms, taxis, or other costs associated with your illness will be your responsibility.
  • If an outbreak involves multiple participants, our goal will be to keep the trip going whenever possible.

If You Become Ill on the Trip

If you become ill with a fever of 101 degrees or higher and/or demonstrate symptoms of respiratory or other contagious illness during our trip, you will be required to isolate from the group until your fever has dropped below 101 for 24 hours and/or your symptoms are steadily improving.

Once you rejoin the group, you will need to eat separately and wear an N95 or KN95 mask indoors for as long as you remain symptomatic, or for five days after symptom onset or a positive Covid test. A N95 or KN95 mask will also be required outdoors in situations where you’re interacting closely with others (for instance, reading to someone face-to-face in a writing class).

If you get sick and are staying in a single room, you’ll be able to isolate in your hotel room. If you have a roommate, we’ll check to see if there are any extra rooms available at our hotel. If there aren’t, we’ll do our best to support you in locating alternative housing, as close by as we can. If nothing is available, it’s possible you may have to leave the trip.

While you’re isolating, you won’t be able to ride in a van or bus with other group members. Instead, we’ll help you arrange individual transportation to our next location. After isolation, if still symptomatic, you must mask continuously during transport with the group, for five days after onset of symptoms or a positive Covid test.

 

 

Given the constantly changing global health environment, our plans may evolve as we consider new guidance and recommendations from health agencies. We’ll keep this space updated with any changes that might affect you. Please check here as your trip approaches.

Dated: May 3, 2024

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